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Contract Administrator

Location : Houston, TX
Job Type : Contract
Hours : Full Time
Required Years of Experience : 5+
Required Education : bachelors
Travel : No
Relocation : No

Job Description :


The Capital Project Contracts Administrator is primarily responsible for ensuring Owner & Contractor compliance with contract obligations and deliverables for capital projects.


  • Ensure the Owners Project team is following the contract

  • Ensure the Contractor is delivering on their contract obligations

  • Report and take action when there is a deviation from the contract obligations and deliverables

  • Coordinate contract closeout process


  • Liaise between Client Legal and the Contracts Manager as necessary

  • Promote excellent working relationships with internal customers, suppliers and other supporting organizations

  • Ensure compliance with Client supplier qualification, safety and technical review process

  • Support Contracts Manager on preparing RFP’s, bid clarification process, bid evaluations and related contract formation activities. 

  • Negotiate contracts in conjunction with Client Contracts Manager and Client internal customers as needed.

  • Compose contract summary / deliverables checklist as necessary

  • Take sufficient steps to minimize project claims due to contract non-compliance

  • Ensure compliance with the company’s work health and safety policies, standards and procedures

  • Prepare monthly project reports and make presentations at meetings

  • Assess and support negotiations and manage of contractual changes and resolve disputes and/or claims with Contractors. Assist in preparation of contract amendments.

  • Ensure that contract correspondence, documentation, and records are being prepared accurately and are current

  • Implement and communicate a contract deliverables report that clearly indicates the performance level of the contractor to the contract obligations and deliverables. 

  • Confirm Contract deliverable(s) are met and acceptable with Client internal customers

  • Prepare, execute, and archive contract closeout documents as required. Prepare lessons learned summary for each contract.  


Required Qualifications :


Education:    Bachelor’s degree preferred. 

Work Experience:

  • 5+ years of project contract administration experience within an Owner organization or EPC organization working directly on contracts for capital projects with TIC of more than $10 MM is highly preferred.

  • 5+ years of oil, gas, or petrochemical related industry experience and knowledge related to construction or services contracting is preferred. 

  • Experience in negotiating / administering commercial terms for multi-million dollar construction contracts.

  • Demonstrated experience in managing project contract administrative processes “cradle to grave” for capital projects.

  • Critical Competencies/Behaviors:

  • Contracting Professional able to work as a valued team member within the Project Team

  • Ability to work independently with minimal supervision 


  • Excellent written and oral communication and interpersonal skills

  • Problem solving

  • MS Excel. MS Word

  • SAP, Ariba preferred

  • Strong bias to action and sense of urgency

  • Organized and detail orientated

Skills :
Contract Manager contract negotiation Contract Specialist contracts Administrator Contracts Analyst Contracts Manager
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